About the job
University College Dublin's Professional Academy is seeking a passionate and detail-oriented HR Generalist to join our growing team. The UCD Professional Academy delivers shorter, career-focused training to individuals across a wide variety of diploma and professional courses. Housed within a commercial company owned by the University, the Professional Academy offers a fast-paced, dynamic, and forward-thinking environment.
In this pivotal role, you will work closely with the People and Operations Teams to support our talented staff and Subject Matter Experts (SMEs), contributing to a positive and professional working environment. Your work will ensure compliance, accuracy, and the smooth operation of HR processes, supporting the growth and success of the UCD Professional Academy.
Key Responsibilities
HR Administration
Maintain up-to-date and accurate employee records in compliance with GDPR and company policies.
Prepare and issue HR documentation such as contracts, offer letters, and role descriptions.
Support the preparation of payroll information by ensuring accurate data is provided to the finance team.
Develop and maintain a clear system for tracking probationary periods, contract renewals, and visa expiration dates.
Recruitment and Onboarding
Schedule interviews and maintain communication with candidates and interview panels.
Assist in the preparation of onboarding packs and documentation for new staff and SMEs, ensuring all required paperwork is completed and filed.
Coordinate induction schedules and assist new employees with access to systems, platforms, and other resources.
Maintain accurate records of recruitment and onboarding activities for reporting and compliance purposes.
Contribute to employer branding initiatives, such as job advertisements and career events.
